Google Apps for Education (GAFE) has been re-branded to G-Suite. Even though it has a new name, it still contains the same great collection of communication and collaboration applications.

G-Suite represents a proven, secure cloud environment for messaging, scheduling, communication and collaboration.

By using G-Suite, we have joined thousands of other Districts across Canada and throughout the world who are already using G-Suite for teaching and learning. Using this technology, teachers and students have access to a system that is easy to use, scalable and can be tailored to meet individual needs of our diverse staff.

G-Suite is based on a technology focused approach to introduce innovation for teaching and learning in our classrooms. By putting the right tools in your hands, teachers can better help students reach their full potential.

G-Suite is a core suite of applications that Google offers to schools and educational institutions.

These communication and collaboration apps include Gmail, Calendar, Drive, Classroom, Docs and Sites, and also includes access to many more collaborative tools supported by Google.

These applications exists completely online (or in the cloud), meaning that all creations can be accessed from any device with an Internet connection.

For additional information regarding G-Suite security and privacy check out Security and Privacy Using Google Apps for Education ("G-Suite").

Please check out our Frequently Asked Questions section.

To login to G-Suite click the following link:

For more information on a particular G-Suite feature, please select a topic from the list below.

Google Classroom

Google Classroom lets you communicate with your classes and easily share assignments, materials, and messages.

https://classroom.google.com

Google Mail (G-Mail)

The following are various instructional documents (in Adobe PDF and web format) which you can review to better understand and use Google Mail. https://mail.google.com

Google Contacts

Google Contacts is your online address book, integrated with Gmail, Calendar, Drive and other Google products. Sync your contacts to all your devices and access them everywhere. https://www.google.com/contacts

Google Calendar

Shareable calendars that integrate seamlessly with your Google Mail, Drive, Contacts, Sites, and Hangouts. The following are various instructional documents which you can review to better understand and use Google Calendar. https://calendar.google.com

Google Drive

Google Drive is a way to keep your files backed up and easy to reach from any phone, tablet, or computer. Get access to files anywhere through secure cloud storage and file backup for your photos, videos, files and more. https://drive.google.com

Google Groups

Google Groups allows you to create and participate in online forums and email-based groups with a rich experience for community conversations.

https://groups.google.com

Google Docs

Google Docs brings your documents to life with smart editing and styling tools to help you easily format text and paragraphs. Choose from hundreds of fonts, add links, images, and drawings.

https://docs.google.com/docs/

Google Sheets

Create spreadsheets in your browser - no dedicated software needed. Handle everything from simple task lists to data analysis with charts, filters and pivot tables.

https://sheets.google.com

Google Slides

With Google Slides, you can create, edit, collaborate, and present wherever you are. Google Slides makes your ideas shine with a variety of presentation themes, hundreds of fonts, embedded video, animations, and more.

https://slides.google.com

Google Forms

Collect and organize information big & small with Google Forms. Plan your next meeting, manage event registrations, whip up a quick poll, collect email addresses for a newsletter, create a pop quiz, and much more.

https://forms.google.com

Google Sites

Thinking of creating a website? Google Sites is a easy way to create and share web pages. No coding required!

https://sites.google.com

Google Takeout and Transfer - NEW!

Options to take samples of your work with you when you leave the district
This applies when you graduate from grade 12, retire, or otherwise leave the district.

You do not have to transfer your work when you transfer between schools in the district. Your files will be moved to your new school.

The service is called Google Takeout and Transfer. You can find both options in the My Account, Control your content panel https://myaccount.google.com

Option 1: Migrating Drive and Gmail files to a personal Google account.
You can copy and transfer these kinds of files from your school account to another Google Account:
  • Email in Gmail (not contacts, chats, or tasks)
  • Documents that you own in Google Drive (except files in the "Google Photos" section of Drive)
  • Unrestricted documents in My Drive that you have comment or edit access
The original files stay in your school account. Any changes you make to the copied files don't affect the originals. To use this option you need to have or to create a personal Google Account.

Start the copy process

  1. On your school account, go to Transfer your content. https://takeout.google.com/transfer
  2. Enter the email address of your personal Google Account where you want to copy your content.
  3. Select Get code.
  4. On your personal Google Account, check your Gmail inbox for a confirmation email from Google. In the email, select Get confirmation code. A new tab will open with a code.
  5. On your school account, go back to the "Transfer your content" page. Enter the code, then choose Verify.
  6. Choose the content you'd like to copy, then select Start transfer.
Key info
  • The copy process usually happens within a few hours, but it can take up to a week.
  • Copied files might appear in batches on your Google Account during the copy process.
  • When your files are finished copying, you'll get an email at your Gmail address.
  • Comments are copied; revision history is not.
  • Gmail: Copied content will have a label with your school account name and the date you started the copy process.
  • Drive: Copied content will be in a folder labeled with your school account name and the date you started the copy process.
For more information about this process check out the Help file https://support.google.com/accounts/answer/6386856
Option 2: Download your data
Not all documents can be transferred. For those, and if you do not want to transfer to a personal Google Account, there is the Download your data option.

First select which of your data to include

  1. Visit the Download your data page. https://www.google.com/settings/takeout
  2. Choose which Google products to include in your download. To see more details and options for a product, select the Down arrow.
  3. Select Next.
  4. Choose your archive's "File type."
Next, choose how your archive is delivered

When your archive is created by using one of these options, you will get an email with a link to its location. Depending on the amount of information in your account, this process could take a few minutes or several hours. Most people get the link to their archive the same day that they request it.

The two most popular options are to Send download link via Email or to Add to Drive. Select one of these options and then Create Archive. Download the Archive to your computer.

For more information about this process check out the Help file https://support.google.com/accounts/answer/3024190

Note for staff
Staff must not transfer or download private or confidential information external to the system. This needs to be considered before transferring email or documents. You may need to forward or download individual emails and documents instead of completing a bulk transfer.

https://takeout.google.com/transfer

Welcome to Google G-Suite!
 

95 Elizabeth Avenue
St. John's, NL · A1B 1R6
Tel: (709) 758-2372 · Fax: (709) 758-2706
95 Elizabeth Avenue
St. John's, NL · Canada · A1B 1R6
Tel: (709) 758-2372 · Fax: (709) 758-2706

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